Tag: RWA Gold Coast Conference

Earl Bird Tickets Close

Get excited. Conference is only 13 weeks away. The conference team want to remind you of a few key dates.

Early Bird tickets close May 12

TODAY IS YOUR LAST DAY TO BUY AT EARLY BIRD PRICES

All tickets close July 18

No tickets will be sold after July 18 under any circumstances due to the requirements of catering at the venue and COVID-19 regulations. Please read full T&Cs here: https://rwaustraliavcon.com.au/wp-content/uploads/2021/03/2021-Terms-and-Conditions-all-conferences.pdf

Changes to program

Unavoidable circumstances have forced us to make a few minor changes to the program. To ensure you have the most up-to-date details remember to refresh your Grenadine app on your computer or phone. We will do our best to make any changes quickly when they come to hand. A new program will be on the website today https://rwaustraliavcon.com.au.

Virtual workshops, pitches and business appointments

Please note on the printable program there is a (v) on any workshop that will be virtual (pre-recorded and live). These are also noted in the Grenadine schedule.

Badges

A reminder to check your badge details. If you added a pen name that is what will print on the badge. Some people only had a first name and this has been corrected (due to logistics when we issue badges at the reception desk). You can log into Grenadine to change your profile details. If you have any difficulty email Donna at conference_registrar@romanceaustralia.com

We have a new check-in procedure where your badge QR-Code will be scanned in by those at reception. There may be other COVID-19 check-ins organised by the venue. Please have your mobile phone handy for these check-ins.

Shuttle bus

Express your interest in travelling on a shuttle bus from Coolangatta Airport to 2021 Conference venue Mantra on View, Surfers Paradise. Go to https://form.jotform.com/210726666865062

Volunteering during conference

Especially for newbies, volunteering at conference is the perfect way to meet your fellow romance writers. You’ll get to greet our attendees, scan check-ins, issue badges, give out swag, and assist our guests and speakers. It’s fun! Give it a go.

Go to: https://form.jotform.com/211158602613851

Author Headshots

We are looking into inviting a photographer to take author headshots. While it’s our hope and intention to provide this for members we are yet to find a volunteer to help coordinate this extra conference benefit. This person will need to aid Tracey in engaging the photographer with a firm quote, work out times and dates of attendance, some promo and create a spreadsheet for the appointments. If you think you’ve got what it takes please put your hand up. Contact Tracey at: mailto:president@romanceaustralia.com.

Cocktail Party

Sponsored by Draft2Digital

Our cocktail party theme is “Yesterday, Today and Tomorrow”. Celebrate the past by pulling on a favourite costume from years gone by or go full retro and flashback to the fashions of your youth. Dress up as your favourite contemporary character, or go all Star Trek, Dr Who or sci-fi into the future. No matter what you wear, be prepared for a night of fun as we make up for last year and party like it’s 1991!

Don’t forget to take photos and use #RWA2021

Cropped image of a male pouring champagne into glasses holding by a female over gray background

Gala Awards Dinner

A whole group of RWA Legends, more Legends will be at the Awards Dinner to celebrate our 30th Birthday. Cheer on your favourite award winners, enjoy delicious food, beverages, company and celebrate our wonderful organisation. Afterwards get your boogie shoes ready for hitting the dance floor.

Don’t forget to take photos and use #RWA2021

Let’s make the celebration of 30 years of RWA special!

Personally, I can’t wait to see my fellow romance writers. It’s been a long couple of years working from home and hardly seeing any of you except for Zoom meetings.  Many of you will feel the same. Remember, we have a small conference committee who have dedicated their time to ensure you have a fabulous conference. Spending a small amount of time helping them out or thanking them for their efforts will go a long way.

I’m looking forward to toasting you with a cocktail, many chats and hitting the dance floor.

Until then keep writing.

Conference and COVID-19

(From Feb Hearts Talk) by Tanya Kean, Events Manager

Everyone is hoping to attend RWA’s 30th anniversary conference at the Gold Coast in person, but as 2020 has shown us all, nothing is a sure thing and plans need to be flexible and adaptable to the ever-changing travel and social distancing restrictions.

As Events Manager I am faced with making difficult and often frustrating decisions based on guesswork, planning for an uncertain future and using information that is out of date as soon as I use it.  I know, I have never faced planning an event under these circumstances and I’ve got to say it’s not a fun experience!! In our 30 year history, planning for the conference has never had to factor in a global pandemic.

Under normal circumstances we would invite our international guests up to two years before the event, lock in our contracts at least a year in advance and have the workshop program rough draft ready eight months out from conference. Not this year!

The ‘what if’s’, ‘maybes’ and ‘I just don’t know’ and trying to untangle the knots of programming, amending contracts several times and inviting presenters that may not be able to travel is not what I signed up for! But, having said that I’ve found a new found ability to think outside of the box and a range of skills I never envisaged I’d gain as Events Manager. Not only do I need a plan B but also a C, D and E. 

2021 sees RWA achieve 30 years as an organisation, a milestone worth a spectacular conference program. I am determined the conference will be one that celebrates everything we have achieved in the past thirty years as well as look forward to the years to come. The big question is; how will that look?

I wanted to give members an update on where conference planning is currently sitting.

  • The conference planning team is very much working towards a physical conference. (I want to see my peeps!)
  • The Gold Coast venue has detailed it’s Covid safe plan, which states they must comply with the Queensland government policy of the number of people per square metre rule. Currently, this means we can have maximum attendees as per their room capacity. This may change and we may have to restrict numbers, details will be updated in the March issue of Heart’s Talk, when registrations are due to open.
  • The most likely scenario from government advice, (keep in mind, this is one plan and could change at any time) would be that local presenters will be able to attend as well as Australian and possibly New Zealand members. Local border restrictions notwithstanding.
  • Due to the Australian government advice that overseas travellers comply with mandatory 14 day quarantine even after the vaccine is rolled out, it is likely our international guests will not be able to attend the conference. The team is waiting until June 30 before making a final decision to allow any changes to government policy.
  • The conference planning team is exploring the possibility of replacing some of our international presenters with local presenters, in the event our international presenters are unable to attend.
  • Our international pitch partners have been contacted and we are in discussions regarding taking virtual pitches similar to the 2020 virtual pitch program. (via zoom etc)
  • There will be a Covid safe plan for all attendees. Mandatory masks and QR code tracking may be a possibility at registration!

So to recap, the 2021 Gold Coast conference is still being planned as a physical conference, but with a modified presentation format. Up until the first day of the conference, plans are likely to change, as Covid impacts those plans. Please bear with the team as we navigate through the changes and try to work through the process to ensure we have the best possible conference to celebrate this awesome milestone. 

PLEASE NOTE: The 2021 Gold Coast Conference as of 8 April 2021 has Early Bird Tickets selling and most scheduling complete. To get the latest news subscribe to this blog. Remember to update your Grenadine app so all scheduling is up-to-date.